Basic Computer Keyboard Shortcut Keys : MS Word, Excel, PowerPoint, Outlook
Today, we will learn about the basic computer keyboard shortcut keys. As we know that computer have become a very important parts of our daily life. If you are frequent user of the computer than you must know the shortcut keys which makes your work easier and faster. Basically we can say that, Computer shortcut keys enables us to provide an easier and quicker method of navigating and executing commands in the computer software.
For example, ‘CTRL + S‘ is used to save a file, We have to press Ctrl and S key at the same time.
Basic Computer Keyboard Shortcut Keys – Microsoft Window
Basic computer keyboard shortcut keys are those keys which the user works use in our day today life such as selecting text, copying, pasting, and deleting are the basic and frequently done tasks. The basic computer shortcut keys to be used on daily basis are given below.
| Shortcut Keys | Uses of Shortcut Keys |
| Ctrl + S | It is used to save file. |
| Ctrl + V | It is used to paste the things which we have copied |
| Alt + F | File menu option |
| F5 | Refresh current program |
| F2 | Rename selected file |
| Window key + L | Lock the computer |
| Alt + E | To open edit option in the current program |
| F1 | Help |
| Ctrl +A | Select all text or file |
| Ctrl + X | Cut the selected item |
| Ctrl + C | Copy the selected item |
| Ctrl + Del | Delete the Cut Selected item |
| Home | To the beginning of the current line |
| Ctrl + Home | Go the the beginning of the document |
| End | To the end of the current line |
| Ctrl + End | Go the the end of the document |
| Ctrl + Left arrow | Move one word to the left at a time |
| Ctrl + Right arrow | Move one word to the right at a time |
| Ctrl + W | Close document |
| Shift + Home | Highlight from the prevailing position to the start of the line |
| Shift + End | Highlight from the prevailing position to end of the line |
| Ctrl + Ins | Copy the selected item |
| Shift + Ins | Paste the selected item |
| Alt + Print Screen | Take a screenshot of the current page |
| Ctrl + Alt + Del | Reboot/Windows task manager |
| Ctrl + Esc | Activate the start menu |
| F3 | Find anything from desktop |
| Alt + Shift + Tab | Allows to switch back between ongoing applications |
| Alt + Tab | Switch between open applications/ program |
| Shift + Del | Delete programs or files permanently |
| Shift + F10 | Simulate right-click on selected item |
| Alt + F4 | Close current open program |
| Ctrl + F4 | Close window in program |
| Alt + PrtScr | Create screenshot for the current program |
Computer Shortcut Keys – MS Word
MS Word is the most used software which seems to be the easiest one to work on it. Here are some MS Word shortcut keys which are given below.
| Shortcut Keys | Uses of Shortcut Keys |
| Ctrl + A | Select all text or file |
| Ctrl + B | Bold highlighted section |
| Ctrl + C | Copy the selected item |
| Ctrl + D | Font option |
| Ctrl + E | Align selected text or line to the center |
| Ctrl + F | Open find box |
| Ctrl + G | Find and replace options |
| Ctrl + H | Find and replace options |
| Ctrl + I | Italicize highlighted selection |
| Ctrl + J | Justify paragraph alignment |
| Ctrl + K | Insert link |
| Ctrl + L | Align selected text or line to the left |
| Ctrl +M | Indent the paragraph |
| Ctrl + N | Open new/blank document |
| Ctrl + O | Open options |
| Ctrl + P | Open the print window |
| Ctrl + Q | Align selected paragraph to the left |
| Ctrl + R | Align selected text or line to the right |
| Ctrl + S | Save |
| Ctrl + T | Open a new tab in an Internet browse |
| Ctrl + U | Underline highlighted selection |
| Ctrl + V | Paste |
| Ctrl + W | Close document |
| Ctrl + X | Cut selected text |
| Ctrl + Y | Undo |
| Ctrl + Z | Redo |
| Ctrl + Shift + F | Change the font |
| Ctrl + Shift + > | Increase selected font +1 |
| Ctrl + [ | Decrease selected font -1 |
| Ctrl + ] | Increase selected font +1 |
| Ctrl + Shift + = | Set chosen text as superscript |
| Ctrl+= | Set chosen text as a subscript |
| F12 | Save as |
| F1 | Open help |
| F7 | Spell check selected text and/or document |
| Ctrl + Del | Delete the word to the right of the cursor |
| Ctrl + Backspace | Delete the word to the left of the cursor |
Computer Shortcut Keys – MS Excel
MS Excel is the another software which seems to be the most used and lengthy sheets were prepared and in which information in the complete sheet would be time-consuming so you should know some of the basic shortcut keys before preparing lengthy sheets. Here are some MS Excel shortcut keys which are given below.
| Shortcut keys | Uses of Shortcut Keys |
| Ctrl + W | Close document |
| Shift + Space | Select entire row |
| Ctrl + Space | Select entire column |
| Ctrl + Right arrow | Move to next section of text |
| Ctrl + Shift + @ | Format number in time format |
| Ctrl + Shift + ^ | Format number in scientific format |
| Ctrl + Shift + % | Format number in percentage format |
| Ctrl + Shift + # | Format number in date format |
| Ctrl + Shift + $ | Format number in currency format |
| Ctrl + Shift + ! | Format number in comma format |
| Ctrl + | Insert the value of above cell into the current cell |
| Alt + | Create the formula to sum all of the above cells |
| Ctrl + Tab | Move between two or more open Excel files |
| Ctrl + PgUp & PgDn | Move between Excel worksheets in the same document |
| Ctrl + F6 | Switch between open workbooks/windows |
| Ctrl + F10 | Maximize currently selected window |
| Ctrl + F9 | Minimize current window |
| F2 | Edit the selected cell |
| F5 | Go to a specific cell |
| F7 | Spell check selected text and/or document |
| F11 | Create chart |
| Ctrl + Shift + ; | Enter the current time |
| Ctrl + ; | Enter the current date |
| Alt + Shift + F1 | Insert new worksheet |
| Shift + F3 | Open the Excel formula window |
| Shift + F5 | Bring up the search box |
| Ctrl + 5 | Strikethrough highlighted selection |
| Ctrl + A | Select all contents of a worksheet |
| Ctrl + Z | Undo last action |
| Ctrl + S | Save |
| Ctrl + P | Open print dialog box |
| Ctrl + F | Open find and replace options |
| Ctrl + B | Bold highlighted selection |
| Ctrl + U | Underline highlighted selection |
| Ctrl + C | Copy selected text |
| Ctrl + V | Paste |
| Ctrl + N | Open new document |
Computer Shortcut Keys – MS PowerPoint
Computer shortcut keys for MS PowerPoint makes our work efficient by consuming less time. So here are some shortcut keys for MS PowerPoint given below.
| Shortcut keys | Uses of Shortcut Keys |
| Ctrl + Shift + < | Reduce the font size |
| CTRL + G | Group things together |
| Ctrl+M | Create a new slide just after your chosen slide |
| CTRL + D | Create a duplicate of your current slide |
| Esc | Exit the ongoing slide show |
| Ctrl+K | Enter a hyperlink |
| Ctrl+Shift+> | Maximize the font size |
| F5 | Start the presentation from the initial slide |
| Ctrl+N | create a new slide |
Computer Shortcut Keys – Outlook
Here are some Computer Shortcut Keys for Outlook given below.
| Shortcut Keys | Uses of Shortcut Keys |
| Alt + S | Send the email |
| Ctrl + Shift+ J | Create a new journal entry |
| Ctrl + Shift + C | Create a new contact |
| Ctrl + Shift + K | Add a new task |
| Ctrl + Shift + I | Open the inbox |
| Ctrl + Shift + O | Open the outbox |
| Ctrl + Shift + A | Create a new appointment to your calendar |
| Ctrl + N | Create a new email |
| Ctrl + C | Copy selected text |
| Ctrl + K | Complete name/email typed in address bar |
| Ctrl + F | Forward an email |
| Ctrl + R | Reply to an email |
| Ctrl + U | Underline highlighted selection |
| Ctrl + B | Bold highlighted selection |
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